Article 10 - Create PR in SAP

Article 10 - Create PR in SAP


Article 10: How do I create a Purchase Requisition (PR) in SAP?

What is a Purchase Requisition?

A Purchase Requisition (PR) is an internal request to the purchasing department to buy specific goods or services. It's the first step in the procurement process and serves as authorization to make a purchase.

How to create a Purchase Requisition:

  1. Go to Transaction ME51N
  2. Enter requisition details:
  • Material number (if stock item) or description (if non-stock)
  • Quantity needed
  • Required delivery date
  • Cost center or account assignment
  1. Add justification in the text field
  2. Save the requisition

When do I manually create a PR?

  • Non-stock items: Office supplies, cleaning materials
  • MRO items: Maintenance, repair, and operations parts
  • Services: Consulting, repairs, temporary labor
  • One-time purchases: Special equipment or tools

What information do I need?

  • Material description (clear and specific)
  • Quantity required
  • Delivery date needed
  • Cost center or project to charge
  • Preferred vendor (if any)

What happens after I create a PR?
The purchasing department receives the requisition and will either:

  • Convert it directly to a Purchase Order
  • Request quotations from multiple suppliers
  • Return it for more information



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