Article 13 - Purchase info Record

Article 13 - Purchase info Record


Article 13: What is a Purchasing Info Record and when do I use it?

What is a Purchasing Info Record?

A Purchasing Info Record is a master data record that links a specific material to a specific vendor. It contains essential purchasing information like pricing, delivery terms, and vendor-specific material details.

What information does it contain?

  • Pricing data: Current and historical prices
  • Delivery terms: Lead times, minimum order quantities
  • Vendor material number: How the supplier identifies the item
  • Quality agreements: Inspection requirements
  • Tax information: Relevant tax codes

When do I create a Purchasing Info Record?

Scenario 1: New Material-Vendor Combination

  • You've found a new supplier for existing material
  • Need to capture pricing and terms for future purchases

Scenario 2: Price Updates

  • Vendor has provided new pricing
  • Want to maintain price history for analysis

Scenario 3: Regular Procurement

  • Material is purchased frequently from same vendor
  • Need consistent terms and automated processing

How to create a Purchasing Info Record:

  1. Go to Transaction ME11
  2. Enter vendor number and material
  3. Add purchasing organization and plant
  4. Enter price and conditions
  5. Set validity dates
  6. Add delivery terms (lead time, minimum quantity)
  7. Save record

Benefits of using Info Records:

  • Faster PO creation: Prices automatically populated
  • Price history: Track price changes over time
  • Consistent terms: Same conditions applied every time
  • Source of supply: System knows where to buy material

How does it integrate with procurement?

  • During PR conversion: System suggests vendor and price
  • Automatic PO creation: Uses stored terms and conditions
  • Price comparison: Compare current prices with historical data



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