Article 14 - Compare Quotations

Article 14 - Compare Quotations


Article 14: How do I request and compare quotations in SAP?

When should I request quotations?

Request quotations when you need to:

  • Find new suppliers for materials without established sources
  • Compare prices for high-value purchases
  • Evaluate suppliers based on price and other factors
  • Meet company policy requiring multiple quotes

How to request quotations:

Step 1: Create RFQ (Request for Quotation)

  1. Go to Transaction ME41
  2. Enter RFQ details:
  • Materials and quantities needed
  • Delivery requirements
  • Technical specifications
  1. Add potential vendors
  2. Set quote submission deadline
  3. Send RFQ to suppliers

Step 2: Enter Vendor Quotations

  1. Use Transaction ME47
  2. Select RFQ number
  3. Enter each vendor's response:
  • Quoted prices
  • Delivery dates
  • Terms and conditions
  1. Save quotation data

How to compare quotations:

Use Transaction ME49 (Price Comparison)

  • Side-by-side comparison of all vendor quotes
  • Price analysis: Shows price differences clearly
  • Delivery comparison: Compare promised delivery dates
  • Terms evaluation: Review payment and delivery terms

What factors should I consider?

Factor

Why Important

How to Evaluate

Price

Direct cost impact

Compare unit prices and total cost

Delivery

Availability timing

Check delivery dates against need

Quality

Product reliability

Review vendor quality ratings

Payment Terms

Cash flow impact

Compare payment schedules

Past Performance

Reliability indicator

Check vendor delivery history


How to select the best quotation:

  1. Analyze price comparison report
  2. Consider non-price factors (quality, delivery, service)
  3. Check vendor qualifications and past performance
  4. Make selection based on best overall value
  5. Create Purchase Order from selected quotation



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