Article 24 - GR for PO

Article 24 - GR for PO


Article 24: How do I post Goods Receipt for Purchase Orders?

When do I post GR against Purchase Orders?

Posting Goods Receipt against Purchase Orders is the most common type of receipt, used when vendors deliver materials that you have formally ordered[2].

How to post GR for Purchase Orders:

Method 1: Using MIGO

  1. Enter transaction MIGO
  2. Select A01 - Goods Receipt
  3. Choose R01 - Purchase Order
  4. Enter PO number and press Enter
  5. System displays all open line items from the PO[2]
  6. Enter actual received quantities
  7. Post the goods receipt

Method 2: Using direct PO display

  1. Display Purchase Order (ME23N)
  2. Go to Environment menu
  3. Select "Goods Receipt"
  4. System opens MIGO with PO already populated

What does the system check automatically?

Delivery Verification:

  • Right material delivered? Compares material numbers[2]
  • Correct quantity? Checks for over/under delivery[2]
  • Within shelf life? Validates expiration dates for perishable goods[2]
  • Delivery tolerances based on PO settings

What information does the system suggest?

When you enter the PO number, the system automatically fills:

  • Material numbers and descriptions
  • Outstanding quantities still to be received
  • Plant and storage location from PO
  • Unit of measure and conversion factors
  • Account assignment (cost center, project, etc.)

How to handle delivery discrepancies:

Over-delivery:

  • Check delivery tolerance settings in PO
  • System may accept small overages automatically
  • Large overages may require approval or PO change

Under-delivery:

  • Partial receipt - PO remains open for balance
  • Final delivery - mark PO line as "delivered complete"
  • Contact vendor for missing quantities

What updates happen after posting?

Purchase Order Updates:

  • PO history tab shows goods receipt details[2]
  • Outstanding quantity reduces by received amount
  • Delivery status updates automatically
  • GR document number appears in PO history

Inventory Updates:

  • Stock increases in receiving storage location
  • Stock value updates based on PO price
  • Available stock increases for MRP planning

Financial Postings:

  • Inventory account debited with goods value[4]
  • GR/IR clearing account credited[4]
  • Account assignment objects updated (cost center, project)



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