Article 44 - PR

Article 44 - PR


Article 44: What is a Purchase Requisition (PR) in SAP?

What is a Purchase Requisition?

A Purchase Requisition (PR) is an internal document used within a company to formally request the purchasing department to procure materials or services. It serves as the starting point of the procurement process and acts as both a communication and authorization tool.

Key characteristics of a PR:

  • Internal document only - never sent to vendors
  • Formal request to purchasing department
  • Authorization tool for procurement activities
  • Documentation for audit and control purposes

When do I create a Purchase Requisition?

  • Need materials or services not currently in stock
  • Budget approval required before purchasing
  • Formal procurement process mandated by company policy
  • Specific delivery date requirements exist
  • Account assignment needed for cost tracking

What information does a PR contain?

Essential Details:

  • Material number or service description
  • Quantity required
  • Delivery date needed
  • Cost center or account assignment
  • Requesting person and department
  • Justification for the purchase

What happens after I create a PR?

  1. Approval workflow - routed to authorized approvers
  2. Purchasing review - procurement team evaluates request
  3. Source determination - system finds appropriate vendors
  4. PO conversion - PR converted to Purchase Order
  5. Vendor communication - formal order sent to supplier

Who can create Purchase Requisitions?

  • End users in departments needing materials
  • Project managers for project-specific requirements
  • Maintenance teams for repair and maintenance items
  • Production planners for manufacturing needs
  • System automatically through MRP process



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