Article 46 - PR Doc Types

Article 46 - PR Doc Types


Article 46: What are PR Document Types and how do they control processing?

What is a PR Document Type?

A PR Document Type is a crucial control key that differentiates between various types of requisitions and determines how they are processed, numbered, and approved within the system.

What does Document Type control?

Number Range Assignment:

  • Internal numbering - system assigns PR numbers automatically
  • External numbering - users enter their own PR numbers
  • Number sequence - ensures unique identification

Item Categories:

  • Which types of items can be requested (materials, services, etc.)
  • Account assignment options available
  • Special procurement types allowed

Approval Workflow:

  • Release procedure - who must approve the PR
  • Approval levels based on value or material type
  • Routing rules for different scenarios

What are common Document Types?

Standard Document Types

NB (Standard Purchase Requisition):

  • Most common type for regular material requests
  • Internal numbering with automatic assignment
  • Standard approval workflow
  • All item categories allowed

ZNB (Custom Asset Purchase):

  • Specialized for asset acquisitions
  • Enhanced approval process for high-value items
  • Specific account assignment requirements
  • Additional documentation fields

Specialized Document Types

Stock Transport PRs:

  • For materials moving between plants
  • Special processing rules for inter-company transfers
  • Different approval requirements
  • Integration with logistics planning

Service PRs:

  • Service-specific item categories
  • Service master integration
  • Performance-based approval criteria
  • Contract reference capabilities

How to choose the right Document Type?

Consider these factors:

  1. Type of procurement - materials, services, assets
  2. Approval requirements - standard vs. special approval
  3. Value thresholds - different limits for different types
  4. Account assignment - cost centers, projects, orders
  5. Company policy - specific rules for certain categories

What happens if I choose wrong Document Type?

Potential issues:

  • Approval routing to wrong personnel
  • Missing fields required for processing
  • Incorrect numbering causing confusion
  • System errors during PO conversion

Best practices:

  • Understand your options before creating PRs
  • Follow company guidelines for document type selection
  • Consult with purchasing for complex requirements
  • Use consistent types for similar procurement scenarios



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