SAP MM Issues 

Extended Purchasing Process Issues (31-45)

31. ME141 - Purchase Requisition Not Converted to Purchase Order

Issue: Purchase requisitions remain unconverted despite proper setup

Detailed Troubleshooting Steps:

1. Release Strategy Verification:

• Check release strategy configuration in SPRO → MM → Purchasing → Purchase Requisition → Release Procedure → Release Strategy
• Verify release codes and release groups are properly assigned
• Use ME54N to check PR release status and identify pending approvals
• Ensure all release codes have been processed by authorized personnel

2. Source Determination Analysis:

• Verify source of supply exists using ME03 (Display Info Record)
• Check quota arrangement settings if multiple sources exist using MEQ1
• Ensure source list entries are valid and current using ME01/ME02
• Validate vendor assignment to purchasing organization in XK03

3. Automatic PO Creation Configuration:

• Check automatic purchase order creation settings in SPRO → MM → Purchasing → Purchase Order → Set Up Automatic Purchase Order Creation
• Verify batch processing jobs are scheduled and running successfully in SM37
• Check error logs in background processing for any system-level issues

4. Manual Conversion Process:

• Use ME21N to manually convert PR to PO if automatic process fails
• Verify all mandatory fields are populated during conversion
• Check account assignment data completeness before conversion attempt

32. ME059 - Delivery Date in the Past Error

Issue: System prevents PO creation with delivery dates that have already passed

Detailed Troubleshooting Steps:

1. Date Validation Settings:

• Access SPRO → MM → Purchasing → Purchase Order → Define Number Ranges → Maintain Number Ranges
• Check tolerance days configuration for delivery date validation
• Modify tolerance settings if business requires past date acceptance

2. System Date Configuration:

• Verify current system date using SM30 and table T001
• Check if system date is correctly synchronized with business calendar
• Validate calendar settings for the plant using SCAL

3. Delivery Schedule Adjustment:

• Update delivery dates in ME22N to future dates that align with vendor capabilities
• Coordinate with vendor to confirm realistic delivery schedules
• Consider partial deliveries if full quantity cannot be delivered immediately

4. Business Process Validation:

• Review with procurement team if past delivery dates are legitimately required
• Document business justification for any past date requirements
• Implement proper approval workflow for exceptional cases

33. ME081 - Purchasing Information Record Creation Failure

Issue: System unable to create or update purchasing information records

Detailed Troubleshooting Steps:

1. Master Data Prerequisites:

• Verify material master exists and is extended to the relevant plant using MM03
• Check vendor master data completeness, particularly purchasing organization assignment using XK03
• Ensure material-vendor combination doesn't already exist using ME13

2. Purchasing Organization Setup:

• Validate purchasing organization configuration in SPRO → MM → Purchasing → Setup → Purchasing Organization
• Check if purchasing organization is assigned to company code
• Verify purchasing organization is active and properly configured

3. Info Record Category Configuration:

• Access SPRO → MM → Purchasing → Conditions → Define Price-Related Condition Types
• Ensure proper condition types are maintained for the info record category
• Check sequence and validity of condition records

4. Authorization and User Settings:

• Verify user has appropriate authorization objects for info record maintenance
• Check SU53 for missing authorization objects if access denied
• Ensure user is assigned to correct purchasing groups and organizations

34. ME086 - Multiple Account Assignment Error

Issue: Conflicting account assignments causing purchase order processing failures

Detailed Troubleshooting Steps:

1. Account Assignment Analysis:

• Review account assignment category configuration in SPRO → MM → Purchasing → Account Assignment → Maintain Account Assignment Categories
• Check for conflicting account assignment rules at item level
• Verify cost center, order, and asset assignments don't overlap inappropriately

2. Account Assignment Category Validation:

• Ensure selected account assignment category matches material type requirements
• Check if multiple account assignments are permitted for the material group
• Validate account assignment category allows the intended distribution

3. Distribution Logic Review:

• In ME21N/ME22N, review account assignment tab for each line item
• Ensure percentage distributions total 100% when using multiple assignments
• Verify all mandatory fields are completed for each account assignment line

4. Configuration Correction:

• Update account assignment category settings to allow appropriate distributions
• Implement validation rules to prevent conflicting assignments
• Test account assignment functionality with sample purchase orders

35. ME012 - Blanket Purchase Order Release Error

Issue: Release against blanket purchase orders fails or creates incorrect postings

Detailed Troubleshooting Steps:

1. Blanket PO Configuration Review:

• Check blanket purchase order type configuration in SPRO → MM → Purchasing → Purchase Order → Define Document Types
• Verify item categories allow for release postings
• Ensure release documentation is properly configured

2. Release Posting Validation:

• Use ME23N to review blanket PO history and existing releases
• Check remaining quantities and values available for release
• Verify release dates fall within blanket PO validity period

3. Release Documentation Setup:

• Access SPRO → MM → Purchasing → Purchase Order → Release Creation for Blanket Purchase Orders
• Configure automatic release documentation if required by business
• Set up proper number ranges for release documents

4. Goods Receipt Against Releases:

• Ensure goods receipt process is configured for blanket PO releases
• Check that release references are properly maintained during GR posting
• Validate that inventory and financial postings reflect correct source document

Advanced Inventory Management Issues (36-50)

36. M8089 - Batch Management Configuration Error

Issue: Batch-managed materials showing configuration inconsistencies

Detailed Troubleshooting Steps:

1. Material Master Batch Configuration:

• Review material master MM02 - MRP and Plant/Storage views
• Check batch management requirement indicator settings
• Verify batch level and batch management activation

2. Batch Determination Setup:

• Access SPRO → MM → Batch Management → Batch Determination and Batch Check
• Configure batch search strategy and selection criteria
• Set up automatic batch determination if required

3. Storage Location Configuration:

• Ensure storage locations are configured for batch management in MM01/02
• Check batch management settings in plant parameters
• Validate batch-specific authorization controls

4. Transaction-Specific Batch Handling:

• Configure movement types for proper batch handling using OMJJ
• Set up batch input/output control for relevant transactions
• Test batch assignment in MIGO and other relevant transactions

37. M7099 - Serial Number Configuration Issues

Issue: Serial number managed materials causing tracking and posting problems

Detailed Troubleshooting Steps:

1. Serial Number Profile Configuration:

• Define serial number profiles in SPRO → MM → Serial Numbers → Create Serial Number Profiles
• Assign profiles to materials in material master using MM02
• Configure serial number assignment procedures and validation rules

2. Transaction Integration:

• Set up serial number procedures for each relevant movement type
• Configure automatic serial number creation if required
• Ensure proper integration with plant maintenance and quality modules

3. Serial Number Assignment Methods:

• Configure manual vs. automatic serial number assignment
• Set up serial number ranges and formatting rules
• Implement validation checks for duplicate serial numbers

4. Reporting and Tracking Setup:

• Configure serial number tracking reports and queries
• Set up alerts for missing or duplicate serial numbers
• Ensure proper archiving procedures for serial number data

38. M8294 - Special Stock Configuration Problems

Issue: Special stock types not properly configured causing posting and reporting issues

Detailed Troubleshooting Steps:

1. Special Stock Type Definition:

• Configure special stock types in SPRO → MM → Inventory Management → Special Stocks
• Define partner-specific special stock categories
• Set up validation rules for special stock assignments

2. Account Determination for Special Stocks:

• Configure automatic account determination for special stock postings using OBYC
• Set up separate GL accounts for different special stock types
• Ensure proper segregation of special stock valuations

3. Special Stock Movement Configuration:

• Configure movement types for special stock transactions using OMJJ
• Set up proper validation and control parameters
• Define authorization controls for special stock access

4. Vendor/Customer Integration:

• Configure vendor consignment processes and account determination
• Set up customer consignment if required by business
• Implement proper settlement procedures for special stocks

39. M8156 - Physical Inventory Blocking Issues

Issue: Materials cannot be blocked for physical inventory or blocking causes system conflicts

Detailed Troubleshooting Steps:

1. Physical Inventory Configuration:

• Set up physical inventory procedures in SPRO → MM → Physical Inventory
• Configure blocking parameters and tolerance settings
• Define cycle counting procedures if applicable

2. Inventory Blocking Logic:

• Check material blocking configuration for physical inventory
• Verify that blocking doesn't conflict with ongoing transactions
• Set up proper communication to users about blocked materials

3. Cycle Count Integration:

• Configure continuous inventory if used by organization
• Set up ABC analysis for strategic inventory management
• Implement risk-based inventory verification procedures

4. Variance Analysis Setup:

• Configure tolerance limits for inventory variances
• Set up approval workflows for significant variances
• Implement root cause analysis procedures for discrepancies

40. M7134 - Goods Issue Reversal Complications

Issue: Reversing goods issues creates stock or accounting inconsistencies

Detailed Troubleshooting Steps:

1. Reversal Prerequisites Verification:

• Check that original goods issue hasn't been further processed
• Verify that receiving documents (production orders, cost centers) can accept reversals
• Ensure adequate stock exists if reversing to increase inventory

2. Movement Type Configuration:

• Check reversal movement type configuration in OMJJ
• Verify that reversal movement types have proper account determination
• Ensure reversal postings don't violate period-end closing rules

3. Stock Type and Location Validation:

• Confirm original posting details using MB51
• Check that storage locations and batch information match original posting
• Verify that stock types allow the reversal transaction

4. Financial Impact Assessment:

• Review impact on cost center or production order budgets
• Check for any period-end restrictions on reversals
• Coordinate with finance team for proper period assignment

Complex Invoice Verification Issues (51-65)

51. M8126 - Invoice Tolerance Exceeded

Issue: Invoice verification blocked due to various tolerance violations

Detailed Troubleshooting Steps:

1. Tolerance Configuration Analysis:

• Review tolerance settings in OBA3 for company code level tolerances
• Check OMR6 for tolerance settings specific to invoice verification
• Analyze OMR4 for user-specific tolerance limits

2. Variance Type Identification:

• Identify whether variance is price, quantity, or date-related
• Use MIR4 to park the invoice if immediate resolution isn't possible
• Document the business justification for tolerance exceeded scenarios

3. Purchase Order Comparison:

• Compare invoice details with purchase order using ME23N
• Verify goods receipt quantities and pricing using MIGO display mode
• Check for any subsequent purchase order changes that might affect pricing

4. Approval Workflow Setup:

• Configure approval workflows for tolerance exceeded invoices
• Set up notification procedures for relevant stakeholders
• Implement escalation procedures for unresolved variances

52. M8167 - Withholding Tax Calculation Errors

Issue: Incorrect withholding tax calculations during invoice verification

Detailed Troubleshooting Steps:

1. Withholding Tax Configuration Review:

• Check withholding tax configuration in OBCL
• Verify tax calculation procedures and condition types
• Review vendor master withholding tax settings using XK02

2. Tax Code Validation:

• Ensure appropriate tax codes are maintained for vendor-material combinations
• Check tax determination procedures in purchase orders using ME23N
• Verify that tax codes align with regulatory requirements

3. Calculation Base Verification:

• Review calculation base for withholding tax computations
• Check if base amount includes or excludes other tax components
• Validate currency conversion impacts on tax calculations

4. Regulatory Compliance Check:

• Ensure compliance with local withholding tax regulations
• Verify certificate and exemption handling procedures
• Set up proper reporting for withholding tax obligations

53. M8198 - Service Entry Sheet Integration Problems

Issue: Service entry sheets not properly integrating with invoice verification

Detailed Troubleshooting Steps:

1. Service Master Configuration:

• Set up service master records using AC01
• Configure service categories and hierarchy structures
• Ensure proper valuation settings for services

2. Service Entry Sheet Process:

• Review service entry sheet creation process using ML81N
• Check acceptance procedures and approval workflows
• Verify proper account assignment for services

3. Integration with Invoice Verification:

• Ensure service entry sheets are properly referenced in MIRO
• Check for quantity and pricing matching between SES and invoice
• Validate that service specifications align with invoice details

4. Service Purchase Order Configuration:

• Configure service purchase orders appropriately in ME21N
• Set up proper item categories for services
• Ensure service specifications are properly maintained

54. M8176 - Freight and Miscellaneous Cost Issues

Issue: Freight charges and additional costs not properly allocated or calculated

Detailed Troubleshooting Steps:

1. Condition Type Configuration:

• Configure freight condition types in M/06
• Set up calculation bases and percentages for freight charges
• Define automatic vs. manual freight calculation procedures

2. Purchase Order Freight Setup:

• Include freight conditions in purchase orders using ME21N
• Set up freight vendor arrangements and contracts
• Configure freight cost distribution across multiple materials

3. Invoice Verification Integration:

• Ensure freight costs are properly captured in MIRO
• Set up automatic freight accrual and settlement procedures
• Configure freight cost allocation methods

4. Landed Cost Configuration:

• Set up landed cost calculation for imported materials
• Configure customs duty and other import cost elements
• Implement proper cost allocation methods for inventory valuation

55. M8134 - Recurring Entry Original Document Issues

Issue: Recurring entry documents reference incorrect or inaccessible original documents

Detailed Troubleshooting Steps:

1. Recurring Entry Setup Verification:

• Check recurring entry configuration in SPRO → FI → General Ledger Accounting → Periodic Processing → Recurring Entries
• Verify template documents are properly created and accessible
• Check frequency and scheduling parameters

2. Document Number Range Validation:

• Ensure proper number ranges are assigned for recurring entries
• Check that original document numbers are valid and accessible
• Verify document types allow recurring entry functionality

3. Authorization and Access Control:

• Verify users have appropriate authorization for recurring entry processing
• Check that document access restrictions don't prevent recurring entry execution
• Ensure proper segregation of duties for recurring entry approval

4. Template Maintenance:

• Update recurring entry templates with current account assignments
• Verify that referenced cost centers and accounts remain valid
• Implement version control for recurring entry templates